Kentucky Community and Technical College System
Business Services: Forms

FORMS

Accounting, Accounts Payable, Auxiliary | Budget & Financial Planning | Business Controls | Facility Management | Grants & Contracts | Human Resources | Miscellaneous | Payroll | PeopleSoft User Access | Purchasing | Travel | Treasury

ACCOUNTING FORMS WORD/EXCEL INSTRUCTIONS
Journal Entry Form BA6 BA6
Multiple Distribution Voucher BA7* N/A
New Gift Account Request Form BA9  
KCTCS Invoice BA14 N/A
Chartfield Request Form BA15 BA15
Cash Receipt BA19* BA19
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ACCOUNTS PAYABLE FORMS WORD/EXCEL INSTRUCTIONS
Check Request BA1 BA1
Stop Pay Request Form BA11 N/A
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AUXILIARY FORMS WORD/EXCEL  
Food Service Cash Transmittal/Sales Worksheet BA31b*  
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BUDGET & FINANCIAL PLANNING FORMS WORD/EXCEL INSTRUCTIONS
Budget Transaction Request BP61 N/A
Budget Request for New Funds BP63  
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BUSINESS CONTROLS FORMS WORD/EXCEL INSTRUCTIONS
Delegation of Authority BC1 N/A
Business Procedure Add/Change Form BA16* BA16
Agreement Between Independent Contractor & Client BA18 N/A
DocuShare Access Request BA20 N/A
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FACILITIES MANAGEMENT FORMS WORD/EXCEL INSTRUCTIONS
Conference Room Reservation Form MS Word N/A
KCTCS Facilities MOA MS Word N/A
Driver Certification Form FM80 N/A
Application for Professional Liability Insurance for Health-Related Disciplines FM81 N/A
Project Request Form FM82 N/A
Space Request Form FM83 N/A
Accident Report Form FM84 N/A
Fire Alarm & Automatic Sprinkler Test Report FM85 (PDF) N/A
Fire Drill Report FM86 (PDF) N/A
Fire - False Alarm Report FM87 (PDF) N/A
Kentucky Department of Insurance
Affidavit - Lightning Losses		 FM88 N/A
Kentucky Department of Insurance
Insurance Notice of Loss		 FM89 N/A
Camp Insurance - Request for Coverage FM90  
Camp Insurance - Summary of Coverage/Consent to Treatment FM91  
Camp Insurance - Medical Ins. Information Form FM92  
Request for Facilities Modification FM97 (PDF)  
Computer Equipment Disposal Form FM100  
Kentucky Retirement
Systems MOA
 FM_KRS N/A
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GRANTS & CONTRACTS FORMS    
Internal Approval Form GC1 N/A
Budget Revision Request GC2 N/A
Grants and Contracts Reporting Form GC3 N/A
Cost Sharing Certification Report GC4 N/A
Time and Effort Procedures GC5 GC5 instructions
Career Pathways Financial Plan GC6  
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HUMAN RESOURCES FORMS WORD/EXCEL  INSTRUCTIONS
Family & Medical Leave Request Form HR90 N/A

PPE/Merit Bonus Forms
2007-08 Performance Planning and Evaluation Form HR91 HR91
2008-09 Performance Planning and Evaluation Form HR91 HR91
2007-08 Nonrecurring Merit Bonus Significant Accomplishments Planning Form (system office form) HR118 N/A
2007-08 Merit Bonus Significant Accomplishments OUTCOMES Form (system office form) HR119 N/A
2008-09 Nonrecurring Merit Bonus Significant Accomplishments Planning Form (system office form) HR118 N/A
2008-09 Merit Bonus Significant Accomplishments OUTCOMES Form (system office form) HR119 N/A

Outside Employment/External Overload Approval Request Form HR92 N/A
Tuition Waiver HR94 N/A
Spouse and Dependent Tuition Waiver HR95 N/A
Personal Data Sheet HR96 N/A
Internal Overload (Form F) HR97 N/A
New Position/Reclassification/Change Form HR98 N/A
Job Analysis Questionnaire HRJAQ HRJAQ instructions
Faculty Position/Change Form - Workforce Revision HR98K N/A
Temporary - New Position/Change Form HR98T N/A
Vacant Faculty Position Retitle Request HR99 N/A
Social Security No. Correction Form HR100 N/A
Sick Leave Sharing Request HR101 N/A
Sick Leave Sharing Donor HR102 N/A
Distribution of Effort Agreement HR103 N/A
KCTCS Human Resources Policy Handbook Acknowledgement Form.doc HR104 N/A
Biohazard Form HR105 N/A
Salary Reduction Agreement -- Basic 403(b) HR106 N/A
Salary Reduction Agreement -- Voluntary 403(b) HR107 N/A
Salary Reduction Agreement-Voluntary 457(b) HR108 N/A
New Hire Orientation Acknowledgement Form HR109 N/A
Annual Temporary Disability Leave Conversion Form HR110 N/A
TDL Conversion at Retirement Form HR110-R N/A
Retirement Election Form Election Form N/A
KCTCS Computer Account Usage Agreement HR111 N/A
Nepotism Disclosure Form HR112 N/A
Voluntary Faculty Data Form HR113 N/A
New Hires HR114 N/A
Sick Leave Pool Enrollment HR115 N/A
Request to Utilize Sick Leave Pool HR116 N/A
Sick Leave Pool Withdrawal Notice HR117 N/A
Harassment-Free Workplace Brochure Acknowledgement HR120  
Faculty Hire Addendum HR121  
Health Insurance Checklist HR122  
Drug-Free Workplace Policy Notification HR123  
Salary Reduction Agreement – Voluntary Roth 403(b) Authorization Form  
     
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LIVE WORK    
Project Order Form LW1  
Demonstration Agreement-Combined LW2  
     
     
MISCELLANEOUS WORD/EXCEL INSTRUCTIONS
Contributor Relations Security Access IA1  
President/CEO Waiver IA5  
     
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PAYROLL FORMS WORD/EXCEL INSTRUCTIONS
Taxable Benefit Form PR60  
Local Tax Form PR89 N/A
Absence Request/Record Form PR90* N/A
Payroll Manual Check Request PR91 N/A
Authorization for Payroll Deduction PR92 N/A
Authorization for Purchase and Request for Change-US Savings Bonds PR92a N/A
Direct Deposit Recall Form PR94 N/A
Direct Deposit Form PR95 PR95
Payroll Cancellation Form PR96 N/A
Stop Payment Information Form PR97 N/A
Tax Refund and Adjustment Form PR98 N/A
Payroll Time Report PR99 N/A
Timesheet Earnings Code PR99a N/A
Work-Study Timesheet PR99S N/A
Employee Authorization for Reissue of W2 PR101 N/A
Cell Phone Usage Form PR102 N/A
Direct Deposit Waiver PR202 N/A
Leave Balance Adjustment Form PR301 N/A
     
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PEOPLESOFT USER ACCESS    
Access Request for Financials BA5  
Access Request for HR/Benefits/Payroll HR1/PR1  
Access Request for Student Administration SA1  
PeopleSoft Affiliate Access Request BA23  
     
PURCHASING FORMS WORD/EXCEL INSTRUCTIONS
'NEW' KCTCS Expenditure Transaction Detail Sheet
(revised 06/2007)		 BA8 BA8
'NEW' KCTCS Expenditure Transaction Detail Sheet
(revised 06/2007) - Continuation		 BA8a N/A
Vendor Contract Performance Evaluation Report BA17* BA17
Vendor Add Form BA13
(revised 07/2004)		 BA13
(revised 5/14/07)
FEDERAL W-9 FORM W-9 FORM W-9 FORM
Workflow Requisition Requestor Security BA10 N/A
Workflow Requisition Approval & Delegation of Authority BA10A N/A
Working Meal for Employees or Guest/Student Meal Report BA50  
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TRAVEL FORMS WORD/EXCEL INSTRUCTIONS
Employee Reimbursement (Non-Travel) Voucher BA2  
Travel Expense Voucher BA3 Instructions
Travel Expense Voucher - Continuation Sheet BA3a  
Travel Expense Voucher - Other Expenses BA3b  
Guest Expense Voucher BA4  
Working Meal for Employees or Guest/Student Meal Report BA50  
Request for Approval to Serve Alcoholic Beverages BA21  
Alcohol Policy Contract of Terms and Conditions BA22  
Out of State Travel Authorization (College) BA24  
Out of State Travel Authorization (System Office) BA25  
Out of Country Travel Authorization (College) BA26  
Out of Country Travel Authorization (System Office) BA27  
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TREASURY FORMS WORD/EXCEL INSTRUCTIONS
Bank Account Request Form TM2 TM2
New Endowment Request Form BA9*  
Request To Establish or Increase Cash Fund TM10 TM10
Reconciliation of Imprest Cash Fund TM11 TM11
Request To Change Custodianship of Imprest Cash Fund TM12 TM12
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Last Updated: 05/06/08